Enterprise Headshots for Distributed Teams

Repeatable, brand-aligned headshots for multiple officesnational rolloutsglobal enterpriseslarge organizationsdistributed teams

Large-scale headshot photography for enterprises with 100+ employees across multiple locations. Based in Jacksonville, Florida, and available nationwide across all 50 states or wherever business takes you.

Our Standards
Professional enterprise headshots

Enterprise Headshots, Built Like an Operational Rollout

This is not a single photo day. It's a scalable, documented process designed for large organizations that need consistent headshots across multiple locations, teams, and timelines. You get repeatable lighting, predictable scheduling, organized delivery, and a rollout plan that works with HR, Marketing, and IT.

Base Enterprise Engagement Includes

A standardized, repeatable headshot system built for large teams.

public

Multi-location coordination

  • Scheduling model for multiple offices and time zones
  • Clear rollout plan and location sequencing
palette

Standardized lighting and framing

  • One consistent look per rollout
  • Designed for uniform directories and brand consistency
camera

On-site headshot sessions

  • Efficient flow built for throughput and minimal disruption
  • Staff coaching for expressions and posture, fast and consistent
collections

Individual selection workflow

  • Each person selects their preferred image from a small curated set
  • Reduces rework and improves satisfaction
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Standard retouching included

  • Natural cleanup only: stray hairs, minor blemishes, lint, under-eye balance
  • No artificial "plastic" skin processing
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Enterprise file delivery

  • Delivered by name/ID, department, office, and region
  • Web-ready + print-ready + platform-ready sizes
  • Ready for HR/Marketing upload workflows

The Difference Between a Photoshoot and an Enterprise Rollout

Typical
HeadsUp Headshots Logo Enterprise Standard
assignment_late Ad hoc booking, limited coordination calendar_checkPlanned rollout with stakeholder scheduling support
light Lighting varies by day or location balanceMeasured lighting, consistent framing, calibrated color
folder A folder of files or large online gallery flowchartOrganized archives by name/ID, department, office, region
join_left New hire photos look different later join_innerRefresh sessions that match the original look
person Photographer talks to one person groupWorks smoothly with HR, Marketing, IT, Procurement
crop_square Basic service terms licenseCOI available, clear contracts, secure delivery options

If your organization is investing in brand consistency, this approach prevents the "patchwork directory" problem.

Enterprise Rollout Process

1

Scope + rollout plan

We define headcount, locations, timeline constraints, brand requirements, and delivery structure. You receive a clear rollout approach with scheduling guidance and a plan that minimizes disruption.

2

Initial session (pilot or first location)

We establish the final lighting, framing, backdrop, and capture flow. This becomes the locked standard for every location so results match from office to office.

3

Phased execution across locations

Sessions run location-by-location with consistent setup. You receive completed images as phases finish, not only at the end of the entire project.

4

Final archive + refresher strategy

You receive a clean, enterprise-ready archive organized exactly how your teams need it, plus an optional refresher plan for new hires and leadership updates.

Typical throughput: up to ~250 people per 8-hour day depending on setup and selection workflow.

Vendor-Ready for Enterprise Requirements

verified Certificate of Insurance available

Fully insured. COI provided on request.

description Clear contracts and scopes

Defined deliverables, timelines, and responsibilities.

lock NDA-friendly

Happy to work under NDA when required.

security Secure delivery options

Organized delivery with access-controlled options as needed.

accessibility Accessibility and professionalism

On-site process designed to be comfortable and efficient.

face No AI-based "face alteration"

Retouching stays natural and representative of the person.

Enterprise File Delivery That Plugs Into Your Systems

Files are delivered in a structure your teams can actually use. Whether you need employee-name organization, ID-based naming, department folders, office folders, or region rollups, delivery is configured upfront so uploading to directories and platforms is straightforward.

download What you receive

  • Final retouched headshot per person
  • Web-ready and high-resolution versions
  • Optional platform-specific crops (LinkedIn-ready, square, 4:5)

account_tree How it's organized

  • Office → Department → Person (or your preferred hierarchy)
  • Naming conventions set by your preference (Name, ID, or both)
  • Batch-friendly delivery for internal systems
/Region-Northeast/NYC/Marketing/Patel_Anika_EmployeeID12345.jpg
/Region-Northeast/NYC/Legal/Chen_David_EmployeeID67890.jpg

Enterprise Pricing Is Structured by Complexity and Scale

Enterprise engagements are quoted based on scope and rollout requirements, not generic per-person pricing. The quote is built to account for location count, travel complexity, timeline, selection workflow, and delivery requirements.

payments Pricing is influenced by

  • Total headcount and throughput requirements
  • Number of locations and geographic spread
  • Timeline (single sprint vs phased rollout)
  • Selection method (on-site selection vs post-session selection)
  • Delivery and organization requirements
  • Optional add-ons (HMUA, leadership sessions, custom backdrop)

If your organization is investing in brand consistency, the real ROI is eliminating mismatch, rework, and future patchwork.

Stay Consistent as Your Organization Grows

Enterprise teams change constantly. New hires and leadership updates should not look like a different vendor or a different year. Refreshers keep your directory consistent without having to rebuild the whole system.

  • New hire groups captured on a predictable cadence
  • Matching lighting, framing, and background to the original rollout
  • Delivered using the same naming and folder logic
  • Easy to schedule alongside onboarding cycles

refresh Refresher options

Quarterly, bi-annual, or on-demand refresher sessions depending on hiring volume and locations.

Request an Enterprise Quote

Tell me your headcount, locations, and timeline. You'll receive a clear rollout approach and a quote built for your organization's scale.

Typical response time: 1–2 business days.